Invoices read for you
Header, lines, VAT and totals pulled from PDFs and scans, in many layouts.
Vessel cost intelligence
Every invoice in the right place. You make the call.
Zeemaat takes the administration off your hands and gives you the overview. Invoices, certificates, dossiers, forms and repair projects, all built from the documents you already have, and you stay in charge of every decision.
- Built by a maritime superintendent
- Every proposal shows its evidence
- Nothing is booked without your approval
- Your company data stays separate
From pile of paper to clear numbers
Four steps. Zeemaat does the first three; you do the one that matters.
- 1
Drop it in
The easiest way: upload invoices, quotes and reports right in the website. Or photograph a document with your phone camera, or forward it by email.
- 2
Zeemaat reads
Text and scans are read, the document type is recognised, and supplier, vessel, amounts and lines are extracted.
- 3
Zeemaat proposes
Each line gets a proposal: SFI group, account code, cost category and machine, with the evidence next to it.
- 4
You decide
Approve, correct or reject in one review screen. Only then do the numbers count.
Invoice
Zeemaat proposes
Hydraulic pump overhaulSFI 5-3Main engine
Fuel filters, 12 pcsSFI 5-4Generator 2
Dry dock fee, 3 daysSFI 1-1Hull
Evidence✓ Approve
What you get
SFI and account codes proposed
Every cost line gets a proposed SFI group and ledger account, ranked and explained.
Costs per vessel and per machine
See what a main engine, a generator or a whole vessel costs, and per running hour where readings exist.
Review in one workspace
Approve, correct or reject, with the source document beside the proposal.
Dashboard and Excel export
Follow costs while the work is still going on, and hand your accountant a clean export.
Upload, snap or mail it in
Simply upload files in the website, photograph a document with your phone, or forward an invoice by email. Everything lands ready for review, with no re-typing.
Not just invoices. Everything around the ship's paperwork.
Zeemaat reads every document you already have and turns it into overviews you can act on.
Invoices and costs
Read, coded and reviewed. Costs per vessel, machine, project and BIMCO category, with Excel export.
Certificates
Every certificate in your documents, with expiry dates and an outlook.
Projects and dossiers
A dossier per repair, dry dock or maintenance period, built from your documents.
Forms filled in for you
Save your Word forms as templates. Zeemaat fills in what it already knows.
Ready for inspection and audit
One page of what needs attention, and a dossier download for an inspector or buyer.
Machines and maintenance
A passport per machine: invoices, service reports, defects and running hours.
Purchasing and quotes
Compare quotations side by side and follow order against invoice.
Budgets
Planned, actual and remaining per vessel, from confirmed costs.
Search and teamwork
One search box. Hand work over, and stand in when a colleague is away.
Made for the people who run ships
Whether you manage one vessel or a fleet, the paperwork looks the same. So does the fix.
Ship managers
One view of costs across the fleet, without chasing the office.
Technical superintendents
Know what each repair and dry dock really costs, while it is happening.
Owners
Clear numbers per vessel and per machine, without a finance degree.
Finance and purchasing
Fewer manual entries, consistent coding, an audit trail on every decision.
Zeemaat does the work. The customer makes the decisions.The idea behind the product
Questions people ask
What is Zeemaat?
Zeemaat is a web application that reads maritime invoices and technical documents, proposes how each cost should be coded, and gives ship managers, owners and finance teams a clear overview of vessel and project costs.
Who is Zeemaat for?
Ship managers, technical superintendents, ship owners, finance and purchasing teams, and project managers handling repairs, refits and dry dockings.
Does Zeemaat only handle invoices?
No. Zeemaat also keeps track of certificates and their expiry dates, builds dossiers per repair or project, fills in your forms from what it has read, prepares inspections and compares quotations.
Does Zeemaat replace my accounting system?
No. Zeemaat is not an ERP or accounting package. It prepares and organises the cost information, and exports it to Excel so it fits your own administration.
Who decides how a cost is coded?
You do. Zeemaat proposes and shows its evidence; a person approves, corrects or rejects. Nothing counts until it is reviewed.
Which documents can Zeemaat read?
PDF files, scans and photos of paper documents, Word and Excel files, and email.
Can I scan a document with my phone?
Yes. Open your Zeemaat link on your phone, sign in once, and take a photo of the invoice or report. Zeemaat reads it and puts it ready for review, the same as any other document.
How do I get my documents into Zeemaat?
The easiest way is to upload them in the website. You can also photograph a document with your phone or forward an invoice by email.
How do I try it?
Book a demo. Bert Timmers will show Zeemaat on documents like yours, online or on board.
Take the paperwork off your desk
See Zeemaat on your own documents: invoices, certificates and forms. Book a demo.